Putting your acceptance in writing confirms the main terms. Use the details from your offer letter to create a concise, formal acceptance email.
Your email
Subject:Acceptance of job offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for offering me the position of [Job title in the offer] at [Company name]. I am happy to accept the offer.
I will join on [Joining date]. I also confirm the salary of [Salary as stated in the offer], per the offer letter.
[Anything else to confirm]
Please let me know if there's anything you need from me before my start date. I am looking forward to becoming part of the team.
Best regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
Subject: Acceptance of job offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for offering me the position of [Job title in the offer] at [Company name]. I am happy to accept the offer.
I will join on [Joining date]. I also confirm the salary of [Salary as stated in the offer], per the offer letter.
[Anything else to confirm]
Please let me know if there's anything you need from me before my start date. I am looking forward to becoming part of the team.
Best regards,
[Your name]
With questions about joining
Subject: Acceptance of job offer and joining formalities — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for offering me the position of [Job title in the offer] at [Company name]. I am happy to accept the offer, and I confirm that I will join on [Joining date]. I also confirm the salary of [Salary as stated in the offer], as stated in the offer letter.
[Anything else to confirm]
To prepare for my first day, could you please let me know:
- which documents I should send before joining, and which originals to bring
- the reporting time, the office address and whom to ask for when I arrive
- any forms to fill in, or checks to complete, before I join
Thank you again for this opportunity. I look forward to starting.
Best regards,
[Your name]
Accepting a revised offer
Subject: Acceptance of revised offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for considering my request and sending the revised offer for the position of [Job title in the offer] at [Company name]. I am happy to accept it. I confirm the revised salary of [Salary as stated in the offer].
My joining date will be [Joining date]. Could you please send me the updated offer letter with these new terms in writing?
[Anything else to confirm]
I appreciate the effort you and the team invested in this, and I look forward to joining [Company name].
Best regards,
[Your name]
Tips
Go through the entire offer letter before accepting: check the job title, salary details, start date, probation period, notice period, and work location.
Reply before the deadline mentioned in the offer. If you need more time, request an extension instead of keeping silent.
Include the key details (job title, start date, and salary) in your email to have a written record of your agreement.
If you're asked to sign and return the offer letter, make sure to do it. The email is not a substitute.
Only resign from your current job after you have received and accepted the offer in writing.
When to Use the Offer Acceptance Tool
Before you accept a job offer, it's good to confirm the details in writing. The offer acceptance tool guides you in crafting a concise email. It's a simple way to confirm the terms you've discussed with your employer.
Start by filling in the specifics from your offer letter. The tool helps you organize this information into a professional email format. It's the next step after getting an offer, before you make any final career decisions. This tool complements your job search and application efforts on Careerwood Jobs.
Frequently Asked Questions
How can I accept a job offer by email?
Express appreciation to the recruiter, clearly state your acceptance, and confirm your start date and salary as per the offer. Ask about the next steps and keep it brief.
Is it better to accept a job offer over the phone or by email?
Do both. Once you are ready, agree on the call and follow up with an email that day to keep a written record.
Is it possible to negotiate before I accept?
Yes, before accepting is the best time to negotiate. Changing the terms is much tougher after you have accepted. Use the salary negotiation email template for guidance.
What should I do if I need a new joining date?
Request it before accepting, or as soon as possible. Propose a specific date and briefly explain, like a notice period.