In India, notice periods often last 60 to 90 days, but new employers may ask you to start sooner. Enter your dates to draft a polite email requesting your manager to release you early.
Your email
Subject:Request for early release — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned]. As per my notice period, my last working day would be [Last day as per notice period]. I am writing to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I understand the need for a smooth transition and will ensure the team is not left with any gaps. Before [Last day you are asking for] I will:
- document my ongoing work, processes and key contacts
- complete or hand over all pending tasks to the person you nominate
- walk my replacement or a colleague through anything they need to know
- remain reachable by phone for a few weeks after I leave, if any questions come up
I would appreciate your support with this request and help in getting it approved by HR. I am happy to review the handover plan with you whenever convenient.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Words in [brackets] are what you replace. The generator above fills them in for you.
With a full handover plan
Subject: Request for early release — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned]. As per my notice period, my last working day would be [Last day as per notice period]. I am writing to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I understand the need for a smooth transition and will ensure the team is not left with any gaps. Before [Last day you are asking for] I will:
- document my ongoing work, processes and key contacts
- complete or hand over all pending tasks to the person you nominate
- walk my replacement or a colleague through anything they need to know
- remain reachable by phone for a few weeks after I leave, if any questions come up
I would appreciate your support with this request and help in getting it approved by HR. I am happy to review the handover plan with you whenever convenient.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Offering a notice period buyout
Subject: Request for early release with notice period buyout — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned], and as per my notice period my last working day would be [Last day as per notice period]. I would like to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I am willing to buy out the remaining notice period according to company policy. Could you please ask HR to confirm the buyout amount, and whether it will be deducted from my full and final settlement or paid separately?
Before I leave, I will complete a full handover, including documenting my work and briefing whoever takes over my responsibilities.
Thank you for considering my request.
Regards,
[Your name]
[Your job title]
Adjusting against leave balance
Subject: Request to adjust leave balance against notice period — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned], and as per my notice period my last working day would be [Last day as per notice period]. I would like to request that my remaining leave balance be adjusted against the notice period so that my last working day can be [Last day you are asking for].
[Reason]
If my leave balance does not cover the whole period, I am willing to buy out the remaining days as per company policy. Could you please check with HR if this adjustment is possible?
Before I leave, I will complete a full handover, including documenting my work and briefing whoever takes over my responsibilities.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Tips
First, check your appointment letter. It explains the notice period and if a buyout option is available.
Discuss with your manager before sending the email. An early release mainly depends on their approval, which HR then processes.
Ask your new employer if they will cover or refund the notice period buyout. Some do, especially if they need you to start early.
Get confirmation of your last working day in writing from your manager or HR before setting a start date with your new employer.
Continue your usual work until the early release is confirmed. Leaving without approval can delay your relieving letter and final settlement.
Requesting Early Release: How and When
When you receive a job offer through Careerwood Jobs, it's time to consider your notice period. Long notice periods can delay starting your new role. If your new employer wants you to join sooner, use our Early Release Request Email Format. Fill in your specific dates and send this polite request to your manager.
This tool complements your job search and application process on Careerwood Jobs. After accepting an offer, it's crucial to discuss your start date with your new employer. Using the tool helps you approach the conversation with your current employer professionally, ensuring a smoother transition to your next opportunity.
Frequently Asked Questions
Can my employer deny an early release?
Yes. Employers have the choice to allow or deny early release. If denied, you must complete the notice period stated in your contract or pay the buyout if permitted.
What does notice period buyout mean?
Paying your employer for the notice days you do not work, which lets you leave sooner. How it is calculated, whether from basic or gross pay, is based on your appointment letter and company policy. The notice period calculator gives an estimate.
Can leave balance be used against the notice period?
Some companies allow it, while others do not and instead pay out unused leave in the full and final settlement. Check the HR policy or ask HR before relying on it.
When is the best time to ask for an early release?
Ask as soon as you know your new joining date, ideally when you resign. The sooner you request, the more time your manager has to organize the handover.