Enter your information to create a respectful, business-like resignation letter. Choose a format, then copy, email, or save as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as my formal resignation from the position of [Your job title] at [Company name]. According to my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I appreciate the opportunities and support provided by the team. In the upcoming weeks, I will ensure a smooth transition by documenting my work and assisting the person taking over.
Let me know the next steps for the exit process, including the handover of duties, return of company property, and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as my formal resignation from the position of [Your job title] at [Company name]. According to my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I appreciate the opportunities and support provided by the team. In the upcoming weeks, I will ensure a smooth transition by documenting my work and assisting the person taking over.
Let me know the next steps for the exit process, including the handover of duties, return of company property, and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Short and simple
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation — [Your name]
Dear [Manager's name],
I am writing to resign from my role as [Your job title] at [Company name]. My last working day, as per my notice period of [Notice period], will be [Last working day].
Thank you for the opportunities I've had here. I'll ensure proper handover of my work before I leave.
Regards,
[Your name]
Warm, with thanks
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
With mixed emotions, I resign from my position as [Your job title] at [Company name]. My last working day, after the notice period of [Notice period], will be [Last working day].
[Reason for leaving]
Working with you and the team has been very educational, and I am grateful for your trust and support. I leave with many fond memories and hope we keep in contact.
Until my departure, I will remain dedicated to my work and the transition process.
With thanks and best wishes,
[Your name]
Asking for an early release
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation and request for early release — [Your job title]
Dear [Manager's name],
I am resigning from my role as [Your job title] at [Company name]. My notice period is [Notice period], making [Last working day] my anticipated last working day.
[Reason for leaving]
I would appreciate your consideration for an earlier release. I will ensure a comprehensive handover before leaving and am willing to adjust the remaining notice against my leave balance or as per company policy.
Thank you for your understanding and for all that I've learned here.
Sincerely,
[Your name]
Tips
Inform your manager face-to-face or on a call first, and then send the letter the same day to keep the date recorded.
Look for the notice period in your offer or appointment letter. It typically starts the day you submit your resignation, unless your contract specifies differently.
Keep it brief and positive. There's no need to explain your departure, and a resignation letter is not for airing grievances.
Send it by email to your manager and CC HR, and save a copy for your records.
Inquire with HR about when you will receive your final settlement and your relieving or experience letter.
When to Use the Resignation Tool
Use the resignation letter tool before leaving your current job. Once you have secured a new position through Careerwood Jobs, it’s time to resign professionally. Start by filling in your details on the tool to create a tailored resignation letter.
After selecting a style, choose how to save it: copy, email, or download as a PDF. Having your resignation letter ready helps you exit gracefully, giving you peace of mind as you start your new role found via Careerwood Jobs.
Frequently Asked Questions
What are the steps to write a resignation letter?
Write to your manager, state clearly that you are resigning and from which position, include your notice period and final working day, express gratitude, and offer to assist with the transition. Sign with your name. Three to four short paragraphs will do.
Is it necessary to provide a reason for resigning?
No, you don't need to give a reason, and many people don't include one. If you choose to, keep it brief and positive, like mentioning a new position or relocating.
How is the last working day calculated?
Start counting your notice period from when you submit the resignation letter, unless your contract states differently. For example, with a 30-day notice that begins on 1 October, typically your last working day would be 30 October. The notice period calculator can determine it for any starting date.
Is it okay to send my resignation via email?
Yes, most employers accept resignations sent by email. You can paste the resignation letter into the email or attach it as a PDF. Send it to your manager and copy the HR department.