Email to HR Requesting Experience and Relieving Letter
New employers often require your relieving letter, and possibly your experience letter, before or soon after your joining. Fill in your details for a clear request to HR.
Your email
Subject:Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I am writing to ask for my relieving letter and experience letter, so I can pass them to my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also inform me when my full and final settlement will be processed, and if anything is still pending from me, like the clearance form, returning company assets, or other exit requirements? I want to finish everything by my last day.
My work email will be inactive after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me at [Phone number].
Thank you for your assistance.
Regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Before your last day
Subject: Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I am writing to ask for my relieving letter and experience letter, so I can pass them to my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also inform me when my full and final settlement will be processed, and if anything is still pending from me, like the clearance form, returning company assets, or other exit requirements? I want to finish everything by my last day.
My work email will be inactive after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me at [Phone number].
Thank you for your assistance.
Regards,
[Your name]
Follow-up after leaving
Subject: Follow-up: relieving letter, experience letter and full and final settlement — [Your name]
Dear [HR contact's name],
I hope you're doing well. My last working day at [Company name] was [Last working day], and I haven't received my relieving letter or experience letter yet. I'm writing to follow up on both and check on the status of my full and final settlement.
Here are my details for your reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If anything is still pending from my side, please inform me, and I will take care of it immediately. Otherwise, could you let me know when to expect the letters and the settlement?
Please send the letters and any updates to my personal email, [Personal email], or call me at [Phone number]. Thank you for your assistance.
Regards,
[Your name]
Urgent: new employer needs it
Subject: Urgent: relieving and experience letters needed by [Needed by] — [Your name]
Dear [HR contact's name],
My new employer needs my relieving letter and experience letter from [Company name] as part of the joining process, and I need to submit them by [Needed by]. I would appreciate it if you could issue them as a priority.
Here are my details for your reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If the final letters will take longer, could you please provide a soft copy or a letter confirming my designation and dates of employment in the meantime? I am ready to complete anything still pending from my side, such as the clearance form or returning company property, right away.
Please send the letters and any updates to my personal email, [Personal email], or call me at [Phone number]. Thank you for your assistance.
Regards,
[Your name]
Tips
Request before your last working day, while you can still access email and colleagues, and complete the clearance or no-dues process swiftly. Letters are typically provided only afterwards.
Review every letter you get: make sure your name, designation, and joining and leaving dates match your offer letter and payslips. Background checks will compare these.
Request HR to update your exit date in your EPF account, enabling you to transfer the balance to your new employer.
Find out from HR what your full and final settlement covers, such as pending salary, leave encashment, any bonus, reduced by recoveries like a notice buyout.
Store digital copies of the letters, your payslips, and your Form 16 in one location. You will need these for future employment opportunities.
Request Your Experience and Relieving Letters
Before you leave your current role, it's important to request your experience and relieving letters. These documents are often required by new employers when you start with them. Use our tool to create a precise email for HR, ensuring you have everything you need when you transition.
After filling in your details, send your request to HR using the email our tool generates. As part of your job search process on Careerwood Jobs, having these letters ready can make the transition smoother. Simply follow the guidance, apply for jobs, and be prepared for the next steps.
Frequently Asked Questions
What distinguishes a relieving letter from an experience letter?
A relieving letter confirms that you resigned, were relieved of your duties on a given date and completed the exit process. An experience letter confirms your designation and how long you worked there. Many companies combine the two in one letter.
When will my relieving letter be issued?
This usually happens on your last working day or shortly after, once clearance is done. The exact timing can differ by company, so ask HR for the specific date.
What should I do if HR doesn't respond?
Keep following up in writing every few days and include your former manager or the HR head in the emails, making sure to keep a record of each request. Meanwhile, ask your new employer if payslips and your offer letter can serve as proof of employment.
Can an employer withhold the relieving letter?
Many employers only provide it after the notice period dues are cleared and company property is returned. Settling these, or agreeing on a buyout, usually sorts it out.